The challenge
Corporate mailrooms were built around employees who came in every day. With hybrid schedules, packages and internal mail wait for recipients who are not there, piling up on shelves or on desks. Mailroom staff chase people by email, items go missing, and sensitive documents sit unsecured. Organizations keep paying for staffed mailrooms that are busy only on peak office days.
Items waiting for absent staff
Parcels arrive for employees who are not in the office that week.
Unsecured sensitive mail
Documents and devices sit on open shelves or desks.
Staffing for peaks
Mailrooms need staff for peak days but sit idle on quiet ones.
If nothing changes: Lost or delayed items affect employees and business processes, and full-time mailroom staffing is hard to justify for part-time occupancy.
Hold every parcel securely until its recipient is back
Signifi smart lockers provide a secure, self-serve mail and parcel point. Mail staff or couriers deposit items and employees are notified to collect with their badge whenever they are next in. The same lockers can handle IT equipment and internal deliveries, managed from one SignifiVISION platform.
How it works
Item is deposited
Mail staff or couriers place the item in a locker.
Employee is notified
The recipient receives a pickup notification.
Badge pickup
The employee collects with their badge on their next office day.
Capabilities that matter here
- Badge authentication
- Notifications
- Shared use for mail and IT assets
- Custom branding
Works with your systems
- Active Directory / badge systems
- Mailroom management via API
What changes
- Parcels held securely until recipients return
- Less staff time chasing recipients
- One locker bank serving mail, parcels and IT
Explore the Parcel Management or see how Signifi serves corporate workplace teams.
Common questions
Can one locker bank serve both mail and IT equipment?
Yes. Signifi lockers are modular and managed from a single SignifiVISION platform, so compartments can be allocated to parcels, internal mail or IT hardware as needed.
How are employees notified?
When an item is deposited, the recipient receives a pickup notification, and they collect with their badge, PIN or QR code on their next visit.
Can lockers match our office design?
Signifi offers custom exteriors, paint and vinyl so lockers match your brand guidelines and workplace design.
Modernize your office mailroom
Tell us your locations, headcount and systems. We'll map the right hardware and integrations.